7 Steps to find Your dream Wedding Photographer & Videographer
Let’s face it: with so many details competing for your attention, choosing the right photographer and videographer can feel like a big to-do on your wedding checklist. But here’s the good news: with a little bit of guidance, finding the perfect fit can actually be fun. Just think of it as setting yourself up for the easiest “say cheese” moment of your life.
Below, we’re breaking down the practical steps (with a little heartfelt encouragement) to help you find the pros who’ll capture the story of your wedding day—the laughter, the tears, and everything in between.
1. Start by Defining Your Vision
Before you browse portfolios or compare packages, take a moment to talk about what you both want from your photos and video. Are you drawn to candid, documentary-style coverage that shows the raw emotions? Do you love the idea of sweeping, cinematic video shots that capture the grandness of your venue? Maybe you’re craving images that feel light, airy, and timeless.
Pro Tip: Write down the key vibes you’re after. Having this list handy will help you quickly spot photographers and videographers who align with your taste.
2. Do Your Homework and Ask Around
This is where a little bit of planning goes a long way. Scroll through their online galleries, check out their Instagram feeds, and watch full wedding films—not just the highlight reels. Ask friends who recently got married about their experiences. A referral from a friend who adored their photographer and videographer can give you serious peace of mind.
Pro Tip: Pay attention to how consistent their work is from event to event, and see if their images and films feel authentic rather than overly posed.
3. Hop on a Video Call or Meet in Person
Once you have a few front-runners, it’s time to get personal. Jump on a call and ask them how they work with couples in the months leading up to the big day. Will they help you create a photo timeline? Will they give advice on how to handle tricky lighting or suggest the best times for outdoor portraits? Their willingness to guide you now means you’ll stress less later.
Pro Tip: If they’re taking time to get to know you, answering your questions, and helping you feel comfortable, that’s a good sign you’ll be relaxed and confident when the cameras roll.
4. Talk Logistics and Day-Of Involvement
There’s a lot happening on your wedding day: a first look, family portraits, a ceremony packed with emotion, and a reception that might go from sweet speeches to serious dance moves. A solid photographer and videographer will know how to be present without being pushy, direct the must-have shots, and anticipate moments you didn’t even know you wanted captured.
Pro Tip: Ask about their process for group photos (especially if you have a huge family), how they handle first-look timing, and how they work with your planner. A well-organized team will help make sure you’re not missing cocktail hour because the photo list got out of hand.
5. Consider Their Compatibility with Your Other Vendors
Your photographer and videographer will interact with your planner, venue staff, makeup artist, and DJ. You want a team that gets along with everyone, keeps the day flowing, and knows when to step back so you can savor each moment.
Pro Tip: Don’t be afraid to ask how they coordinate with other pros. The best photographers and videographers are team players who’ve seen it all and know how to roll with surprises—rain, scheduling hiccups, flower-girl meltdowns included.
6. Understand What’s Included in Their Packages
It’s easy to focus on price, but also consider what you’re getting for that cost. Do they offer an engagement session (a great time to get comfortable in front of the camera)? Will your videographer create a highlight film and a longer, documentary-style edit? Is retouching or color correction included? Knowing these details helps you compare apples to apples.
Pro Tip: Look for professionals who are transparent about their pricing and happy to explain what’s included. This way, there are no surprises after the wedding.
7. Trust Your Instincts
Finally, trust your gut. If a photographer and videographer make you feel comfortable, valued, and genuinely excited about your wedding day, that’s worth its weight in gold. You’ll spend a lot of time together—from getting ready until you bid goodnight—and choosing someone you click with can make the entire experience smoother (and more fun!).
In the End, It’s About Feeling Confident
Your wedding day is about love, laughter, and the moments that matter most. The right photographer and videographer understand this. They’ll help you navigate the planning process, set realistic expectations, and give you the inside scoop on what to expect before, during, and after the wedding. With their guidance, you can relax, be fully present, and know that every frame will reflect who you truly are—because at the end of the day, this is your story, and it deserves to be told beautifully.